BOOTH RATES AND REFUND POLICY
The standard rate for exhibit booth space is $525.00 per booth. Refund Policy: Any cancellations of booths MUST be in writing and submitted by the exhibitor completing the application. Upon cancellation, fifty (50%) percent of all amounts received will be retained by the Sixth Episcopal District if cancellation is received no less than 30 days prior to the event. All businesses/firms that cancel after that time are not entitled to a refund.
SIXTH EPISCOPAL DISTRICT GOVERNING RULES AND REGULATIONS
Booths come with one six (6) foot draped table, two chairs, a one-line identification sign and wastebasket. Rental space can not be extended by placing additional tables in the space without the Sixth Episcopal District’s permission. All vendors must adhere to facility’s fire codes.
The Committee reserves the right to cancel any contract if there is a conflict with the principles of the African Methodist Episcopal Church. The Committee shall admit exhibitors on the basis of space availability. There is absolutely NO space for exhibitors outside the official exhibit area. No roving entertainment or advertisement will be allowed.
Posting and/or distribution of literature samples or souvenirs is permitted from the contracted space only! No Food or Drinks can be sold in the exhibit hall. No animals will be permitted in the exhibit hall.
RECORDINGS IN ANY MEDIUM OF CONVENTION PROGRAMS AND ACTIVITIES, PAST AND PRESENT, ARE NOT TO BE SOLD WITHOUT THE WRITTEN AUTHORIZATION OF THE BISHOP. THE USE OF THE AFRICAN METHODIST EPISCOPAL CHURCH, SIXTH EPISCOPAL DISTRICT, LOGO, OR SESSION THEME ON ITEMS FOR SALE IS PROHIBITED WITHOUT THE WRITTEN AUTHORIZATION OF THE BISHOP .
Products of firms not exhibiting may not be displayed or advertised in any area. No exhibitor shall assign, sublet or share the whole or part of the booth space allotted. The exhibitor agrees for her/himself and his/her employees to use contracted space for lawful purposes only and will conform to all laws, ordinances and regulations.
The Sixth Episcopal District is not liable for damages to or for theft/loss or destruction of the exhibitor’s property or injuries to the exhibitor, his representatives, agents or employees. All claims for any such theft/loss, damage, destruction or injury are expressly waived by the exhibitor. The Sixth Episcopal District will also be exempted from or indemnified for any claims or injury to any of the exhibitor’s representatives, agents or employees. The Sixth Episcopal District and employees will not be liable for failure to hold the exposition as scheduled. Payments for booth space will be returned in that event, except for reason of fire, or any act of God or the public enemy, or strike, or epidemic, or any law or regulation of public authority, or any cause beyond the control of the District which makes it impossible or impractical to hold the Exposition. Be advised that exhibitors are liable for a sales tax and may be contacted by the State Department of Finance, Revenue, Sales and Use Tax.
